How do I book?
The booking page
is open. All accommodation is now sold. You can still book day tickets.
Information on how to get to Churchill College is on the web site here
and there is now a map to help you find the car park
Please take care of your personal belongings – neither the Conference Organisers nor Churchill College can be held responsible for any losses or damage.
How do I get from central Cambridge to Churchill College?
There is a taxi rank opposite the train station entrance with a plentiful supply of taxis, so no need to book.
The central bus station is strung out along Drummer Street, Parker Street and Parkside.
There is a taxi rank on St. Andrew's Street opposite Lion Yard, and possibly also on Parkside.
If people arrive by bus and can't find a taxi the best company to call would be Panther Taxis - 01223 715 715
What currency should I bring?
In case there is any doubt, the UK still uses Pounds Sterling.
Although a member of the EU, the UK is NOT in the eurozone.
If you are planning to visit any of the following countries, you will need Euros.
Ireland (Eire – NOT Northern Ireland)
May I smoke at the College?
It is illegal in the UK to smoke in public places and in people’s places of work.
Therefore smoking is not permitted in any College building including any bedroom area. Cleaning services will be withdrawn if this condition is not adhered to and guests may be asked to leave the College.
I want to pay in instalments but my bank won't allow me to pay in Sterling
Payment by installments no longer available.
If I register now, do I have to pay right away?
Yes please. The earlier stage payment option has ceased.
What about accommodation?
6 Aug: All accommodation is now sold. You can still book day tickets.
The organising committee have viewed the accommodation at Churchill College, find it to be of a high standard and have negotiated special pricing for the conference. We recommend booking early to secure your accommodation. The rooms, meeting areas, bar and restaurant on site will provide an excellent environment for this conference. Single and double-bedded rooms are available. All twin-bedded rooms have been sold. Additional luxury double accommodation is available at the Møller Centre nearby.
Accommodation at Churchill College will be available from the evening of the Wednesday 15th August for those who wish to arrive before the Bletchley Park tour on Thursday 16th, with final departure on the morning of Sunday 19th after the conference dinner. The main conference days are Friday 17th and Saturday 18th August 2012.
Please note: The College does not allow any animals apart from assistance animals e.g. guide dogs onto the College premises.
What facilities can I expect in the room?
There is a tea/coffee tray with kettle in each room. Twin/single rooms do not have a hair-dryer or iron but both can be borrowed from the Porter. No rooms have televisions or mini-bars!!
All rooms have towels, shaver sockets and soap/shampoo packs.
Is there TV in my room?
Not in Churchill accommodation, but there is a separate TV room.
Double rooms in the Møller Centre have TV.
Is there Internet Access?
There is free WiFi access in the public areas. Each bed room has a RJ45 outlet and will require a CAT5 cable. NB there is a download limit of 500MB/day per MAC address so please don't plan on using iPlayer and the like for catching up on East Enders/Corrie/Neighbours/etc.
Is there room service?
I'm coming with a fellow delegate. Can we share a room?
Sorry, all the twin bedded rooms have been sold.
Is en-suite accommodation available at the college?
All rooms booked early are en-suite. See picture in the gallery. There are 121 en-suite and 250 standard with shared bathrooms. Up to 50 bedrooms available for twin occupancy. THESE HAVE ALL BEEN TAKEN. All standard rooms feature a wash hand basin in the room.
Double rooms in the Møller Centre have ensuite facilities.
How early can I check in? How late can I check out?
Accommodation booked at the College will not be available for occupancy earlier than 14.00 hours on the day of arrival. Check-out time is no later than 10.00 hours on the day of departure. No change may be made to these arrangements unless agreed in writing with the College. In the absence of such agreement a supplementary charge will be made in respect of late check-outs.
I’ve booked a room on Sunday night, does it include breakfast?
Sunday night rooms include breakfast. Other meals can be bought on a cash basis.
I'm coming for the 4-night package but my wife is only joining me on Friday and Saturday. How do I book her a room for just those 2 nights? What do you charge?
You will need to book a double-bedded room for all 4 nights (Package A:Option+partner)
I live outside the UK, don't like PayPal and don't have a UK bank account. How can I pay?
All that information is on the invoice you will receive if you select the non-Paypal payment method as you go through the booking (you get to make the choice after you have selected your package items, just before the 'check-out' stage). If you wish to use this method, please make sure that all fees and currency conversions charges are paid at your end, so that the correct amount arrives in our bank account.
When is the last date I can cancel and get my money back?
Individual refunds (other than any non-refundable deposit for stage payments
) can be considered at the discretion of the organising committee up to one month before the conference or you can transfer your booking to another delegate provided that you notify us by email to email@example.com
giving full details.
The conference is organised on a not-for-profit basis and as our unrecoverable costs rise full refunds will not be possible. If for any reason you do need to cancel your booking we will do our best help you.
Please check your travel insurance for cover in the event that you are forced to cancel due to unforeseen circumstances.
I'm touring the UK so need to accommodate my family while I'm at the conference. Cost?
I've maxed out my credit card. Can I pay a non-refundable deposit now and the balance a month before the event?
Sorry, the stage payment option is no longer available.
Can I bring my dog?
The College does not allow any animals apart from assistance animals e.g. guide dogs, onto the College premises.
I’ve forgotten my Ethernet cable
Ethernet/CAT5 cables can be bought from the Porter. We hope to have some cables available for use by delegates who forget to bring one with them.
I’m hard of Hearing
There is a hearing loop system in the Wolfson Theatre.
What is the mains supply?
In the UK we have 240V 50Hz supply, you may require an adaptor for your existing plugs.
I'm not coming to EME2012. Where can I buy a copy of the Proceedings?
The EME2012 proceedings will consist of a 240 page printed book, edited by Ian White GM3SEK, containing all the papers to be presented at the conference and a DVD with much additional material. The technical content is by no means confined to EME but also shows where terrestrial VHF/UHF/microwave techniques will be going in years to come.
All delegates to EME 2012 will receive a copy of the proceedings and we would like to make sure that we print enough to satisfy demand from those of you who are not able to attend the conference.
To help us with this, if you would be interested in buying a copy of the proceedings, please register your interest by completing the Proceedings survey form
. This is not a commitment, but just to help us to print sufficient copies. We have asked for your e-mail address so that we can tell you when the copies are available for sale.